<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=us-ascii"><meta name=Generator content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
p.Default, li.Default, div.Default
{mso-style-name:Default;
margin:0cm;
margin-bottom:.0001pt;
text-autospace:none;
font-size:12.0pt;
font-family:"Arial",sans-serif;
color:black;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]--></head><body lang=EN-AU link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:12.0pt'>Centre Secretaries,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As it has been a long time since there have been more nominees for the position of Director, the Board has, understandably, received enquiries from some Centres about the process for voting. In particular, who at the Centre, can take part in the voting process on behalf of the Centre and other, related, matters.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>The decision on the voting is that of the Centre. As a result, the decision on how it is done is up to the Centre’s Committee and, as such, should not be left to one person. The Committee can decide whether the decision will be that of the Committee only or if it will be the decision of all of the financial Members of the Centre.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>While there are no specific directions on how this can be done, the Centre may consider the provisions of Clause 28(h) of the State Constitution, but modified to suit the requirements and specifics of the Centre, as a guide. This would include letting those from the Centre (Committee and/or financial Members as appropriate) who will vote have a copy of the ballot paper and the Nominee profiles. They can then cast a vote on the nominees and send their vote to the Committee.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>Clause 28(h) of the State Constitution states:</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=Default style='margin-left:72.0pt'><span style='font-size:11.0pt;color:#0070C0'>28(h) The ballot shall take place in the following manner:</span><o:p></o:p></p><p class=MsoNormal style='margin-left:36.0pt'><span style='font-family:"Arial",sans-serif;mso-fareast-language:EN-AU'> <span style='color:#0070C0'>(i) The Electoral Officers shall be the Secretary, the Chairman and one other Director; </span><o:p></o:p></span></p><p class=Default style='margin-left:108.0pt'><span style='font-size:11.0pt;color:#0070C0'>(ii) The Chairman will appoint a Scrutineer; </span><o:p></o:p></p><p class=Default style='margin-left:108.0pt'><span style='font-size:11.0pt;color:#0070C0'>(iii) The Electoral Officers shall produce a sheet on which the names of each candidate is recorded (Candidate Sheet); </span><o:p></o:p></p><p class=Default style='margin-left:108.0pt;page-break-before:always'><span style='font-size:11.0pt;color:#0070C0'>(iv) The ballot envelopes received by the Secretary and held in the ballot box shall be opened; </span><o:p></o:p></p><p class=Default style='margin-left:108.0pt'><span style='font-size:11.0pt;color:#0070C0'>(v) The successful candidates shall be the ones with the highest number of first votes from the counting of the ballot papers. </span><o:p></o:p></p><p class=MsoNormal style='margin-left:108.0pt'><span style='font-family:"Arial",sans-serif;color:#0070C0'>(vi) In the event that there are equal votes cast for two or more nominees for any position, the ballot is to be repeated using only the names of those nominees referred to in this Clause 28(h).</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>Of course, the persons who perform the above tasks are to be decided by the Committee.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Once the order in which the voters at the Centre place the nominees is determined, the Committee completes the Centre’s ballot and send it to State Office. This is not mandatory for the Centre, but it could be used as a guide.<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>Please feel free to contact the Board if you have any questions in relation to this.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'> </span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>Regards,</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'>Joe.</span><o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p></div></body></html>