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</o:shapelayout></xml><![endif]--></head><body lang=EN-AU link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:12.0pt'>The Secretary,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Centre Committee<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>RDA (NSW) Box Hill (Tall Timbers) Centre.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The Board would like to thank your Centre’s Committee for the interest that it has shown in relation to the forthcoming 2020 AGM of RDA (NSW). The Board would also like to address the statements made in your email dated 6 July 2020 in the history to this email (see below).<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Your email raises a number of issues relating to the operation of RDA (NSW), and in particular, matters relating to the 2020 AGM of RDA (NSW). The responses to the questions raised are contained below.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><u><span style='font-size:12.0pt'>1 Scrutineers<o:p></o:p></span></u></b></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The names of the scrutineers will be announced when they are confirmed.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><u><span style='font-size:12.0pt'>2 Auditor<o:p></o:p></span></u></b></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As to the auditor, the Board would like to thank your Centre’s Committee for their diligence in insisting that all provisions of the Corporations Act as referred to in your Centre’s email in relation to the auditor are complied with in full. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The Board is pleased to assure your Centre, and all other Centres to whom you sent your email, that the Board is fully aware of the legal requirements on this issue and that the Board has complied with all of those requirements.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As is usual, the Board has invited the auditor to the 2020 AGM of RDA (NSW). This is done annually as a matter of courtesy to the auditor. However, the Board needs to point out that your Centre’s Committee appears to have misunderstood the requirements of the Corporations Act in relation to this issue.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As noted above, the auditor is invited to attend the RDA (NSW) AGM as a courtesy to the auditor. Contrary to what is asserted in your Centre’s email, there is no requirement under the Corporations Act for this invitation to be issued.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>In your Centre’s email it is stated: “</span><span style='color:#1F497D;mso-fareast-language:EN-AU'>The auditor of the company is <span style='background:yellow;mso-highlight:yellow'>required to attend</span> the AGM. We draw your attention to the Corporations Act 2001 – Sect 249V and Section 250T</span><span style='font-size:12.0pt'>”<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>With respect, what you assert is not what either Section 249V or Section 250T state.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Section 249V states:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=ActHead5 style='margin-left:92.7pt'><a name="_Toc38371209"><span class=CharSectno>249V</span> Auditor’s right to be heard at general meetings</a><span style='mso-bookmark:_Toc38371209'></span><span style='font-size:12.0pt'><o:p></o:p></span></p><p class=subsection style='margin-left:92.7pt'>(1) <span style='background:yellow;mso-highlight:yellow'>A company’s auditor is entitled to attend any general meeting of the company</span>.<o:p></o:p></p><p class=notetext style='margin-left:135.25pt'>Note: Section 250RA imposes on the auditor of a listed public company an obligation to attend or be represented at the AGM.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(2) <span style='background:yellow;mso-highlight:yellow'>The auditor is entitled to be heard</span> at the meeting on any part of the business of the meeting that concerns the auditor in their capacity as auditor.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt;page-break-after:avoid'>(3) The auditor is entitled to be heard even if:<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (a) the auditor retires at the meeting; or<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (b) the meeting passes a resolution to remove the auditor from office.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(4) The auditor may authorise a person in writing as their representative for the purpose of attending and speaking at any general meeting.<o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>It is noted that the requirement of the Corporations Act is that the auditor “is entitled to attend” and is “entitled to be heard” the AGM. This differs greatly from your Centre’s statement that the auditor “is required to attend” the RDA (NSW) AGM. The Board suggests that there is a marked difference between being “entitled to attend” and “required to attend”.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Section 250T as also referred to in your email below does not say that the auditor is required to attend the AGM of RDA (NSW). What the section states is: <o:p></o:p></span></p><p class=ActHead5 style='margin-left:92.7pt'><a name="_Toc38371242"><span class=CharSectno>250T</span> Questions by members of auditors at AGM</a><span style='mso-bookmark:_Toc38371242'></span><span style='font-size:12.0pt'><o:p></o:p></span></p><p class=subsection style='margin-left:92.7pt'>(1) <span style='background:yellow;mso-highlight:yellow'>If the company’s auditor or their representative is at the meeting</span>, the chair of an AGM must:<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (a) allow a reasonable opportunity for the members as a whole at the meeting to ask the auditor or the auditor’s representative questions relevant to:<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (i) the conduct of the audit; and<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (ii) the preparation and content of the auditor’s report; and<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (iii) the accounting policies adopted by the company in relation to the preparation of the financial statements; and<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (iv) the independence of the auditor in relation to the conduct of the audit; and<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (b) allow a reasonable opportunity for the auditor or their representative to answer written questions submitted to the auditor under section 250PA.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(2) An offence based on subsection (1) is an offence of strict liability.<o:p></o:p></p><p class=notetext style='margin-left:135.25pt'>Note: For <b><i>strict liability</i></b>, see section 6.1 of the <i>Criminal Code</i>.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(3) If :<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (a) the company’s auditor or their representative is at the meeting; and<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (b) the auditor has prepared a written answer to a written question submitted to the auditor under section 250PA;<o:p></o:p></p><p class=subsection2 style='margin-left:92.7pt'>the Chair of the AGM may permit the auditor or their representative to table the written answer to the written question.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(4) The listed company must make the written answer tabled under subsection (3) reasonably available to members as soon as practicable after the AGM.<o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The section merely refers to what happens “if” the auditor is at the AGM, not that the auditor “must” be at the AGM. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>What your Centre appears to be referring to is Section 250RA:<o:p></o:p></span></p><p class=ActHead5 style='margin-left:92.7pt'><a name="_Toc38371239"><span class=CharSectno>250RA</span> <span style='background:yellow;mso-highlight:yellow'>Auditor required to attend listed company’s AGM</span></a><span style='mso-bookmark:_Toc38371239'></span><span style='font-size:12.0pt'><o:p></o:p></span></p><p class=SubsectionHead style='margin-left:92.7pt'>Contravention by individual auditor<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(1) <span style='background:yellow;mso-highlight:yellow'>If a listed company’s auditor</span> for a financial year is an individual auditor, the auditor contravenes this subsection if:<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (a) the auditor does not attend the company’s AGM at which the audit report for that financial year is considered; and<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (b) the auditor does not arrange to be represented, at that AGM, by a person who:<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (i) is a suitably qualified member of the audit team that conducted the audit; and<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (ii) is in a position to answer questions about the audit.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(2) An offence based on subsection (1) is an offence of strict liability.<o:p></o:p></p><p class=notetext style='margin-left:135.25pt'>Note: For <b><i>strict liability</i></b>, see section 6.1 of the <i>Criminal Code</i>.<o:p></o:p></p><p class=SubsectionHead style='margin-left:92.7pt'>Contravention by lead auditor<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(3) A person contravenes this subsection if:<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (a) <span style='background:yellow;mso-highlight:yellow'>a listed company’s auditor</span> for a financial year is an audit firm or an audit company; and<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (b) the person is the lead auditor for the audit; and<o:p></o:p></p><p class=paragraph style='margin-left:118.2pt'> (c) the person is not represented, at the AGM at which the audit report for that financial year is considered, by a person who:<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (i) is a suitably qualified member of the audit team that conducted the audit; and<o:p></o:p></p><p class=paragraphsub style='margin-left:140.9pt'> (ii) is in a position to answer questions about the audit.<o:p></o:p></p><p class=subsection style='margin-left:92.7pt'>(4) An offence based on subsection (3) is an offence of strict liability.<o:p></o:p></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>This provision is also referred to in Section 249V as quoted above where it is stated in a Note to that Section: “</span>Section 250RA imposes on the auditor of <span style='background:yellow;mso-highlight:yellow'>a listed public company</span> an obligation to attend or be represented at the AGM.<span style='font-size:12.0pt'>”<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The Board would assume that the Centre’s Committee is aware that RDA (NSW) not only is not a “listed public company”, but that it simply cannot be a “listed public company”. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>RDA (NSW) is a company limited by guarantee, it does not have shares and therefore cannot be listed on the stock exchange. Therefore, the <u>requirement</u> for a company’s auditor to attend a company’s AGM applies <u>only</u> if the company is a listed company. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Therefore, contrary to the Centre Committee’s statement, there is no compulsion for the auditor to attend the AGM of RDA (NSW) and, therefore, no requirement for RDA (NSW) to invite the auditor, even though the auditor is, as a matter of course, and out of courtesy, invited to the RDA (NSW) AGM by the Association’s Board.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><u><span style='font-size:12.0pt'>3 Voting Procedures<o:p></o:p></span></u></b></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As for the issue of the procedures for voting at the AGM by teleconference, the Board is pleased to inform, and assure, your Centre, that the Board is well aware of the requirements of the provisions of the Corporations Act relating to procedures at an AGM, including voting on any motions. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As has already been advised by the Board, procedures for this will be announced closer to the date of the AGM. To be better able to do this, the Board is conducting “trials” of how to achieve the best results for Members out of our Association’s first organisation-wide meeting by teleconference, with the main focus being on the issue of the taking of votes on motions.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>However, the Board is concerned at the implied allegations, as contained in your Centre’s email, of breaches of the Corporations Act by the Board in relation to the Notices of Motion which have been put by your Centre.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>It is noted that your email states “</span><span style='color:#1F497D;mso-fareast-language:EN-AU'>the Board has indicated that discussion and voting of Motions raised by Members will be contingent on legal advice being received in time to table at the AGM. This is a breach of the Corporations Act. The Motions by Members were raised in accordance with the Corporations Act and the RDA NSW Constitution.</span><span style='font-size:12.0pt'>”<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>With respect, it appears that your Centre has misunderstood what was intended by what the Board stated and the Board strongly rejects the statement that the Board has breached the provisions of the Corporations Act.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>It is not disputed that the Motions raised by your Centre were raised in accordance with both the Corporations Act and the RDA (NSW) Constitution. However, it is wrong to infer that the Board stated that those Motions will not be dealt with.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As the Notices of Motion which have been put by your Centre are reasonable and sensible, the Board fully intends to do all that is required under the Corporations Act in relation to your Centre’s Motions. However, that does not mean that the Motions must be finalised at the AGM if there are other matters that need to be attended to in relation those Motions.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The Board has previously stated that it has sought legal advice on the issue raised in your Centre’s Motions to ensure that the best result possible is achieved for RDA (NSW) and all of its Centres. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Contrary to what is inferred in your email, what the Board proposes is that the Motions put by your Centre be presented to the AGM. For this purpose, those Motions have been circulated to all Centres. This fully complies with the requirements of the Corporations Act. However, if the legal advice is not available in sufficient time to allow for a complete understanding of all of the ramifications of implementing those Motions, the Board has a responsibility to ensure that the best result possible is achieved for RDA (NSW) and all of it Centres.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>As a result, if the legal advice is not available in sufficient time before the AGM to allow a decision to be made with the benefit of that advice, the Board will be putting Motions to the effect that the vote on the Centre’s Motions be adjourned until the legal advice is received. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The reason for this is that it is the Board’s view that all information should be available to all Centres before all Centres are required to take a vote on your Centre’s motions. It is also the Board’s view, and the Board’s responsibility under the Corporations Act, that on matters such as those put by your Centre, it is important that independent external legal advice be sought. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The obtaining of that advice will allow Member Centres to be able to make an informed decision on the matters raised in your Centre’s Motions. This will help ensure that Member Centres will have knowledge of all of the legal, financial and practical implications that could flow from the Motions being put by your Centre.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>If that Motion by the Board is approved by the Centres, the matter can be put to a Special Meeting to be called for the purposes of considering, and voting on, your Centre’s Motions. This is in full compliance of the provisions and requirements of the Corporations Act. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>The Board suggests that such a deferral, if needed, would be in the best interests of RDA (NSW) and all of its Centres as the decision on your Centre’s Motions will have on-going, and potentially wide-ranging, effect on the Association and all of its Centres. It is a great responsibility on Member Centres and RDA (NSW)’s future directions. It is therefore important that the decisions on your Centre’s Motions should be based with the benefits of that independent legal advice.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'>Regards,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>Joseph Orland<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>Honorary Director, Finance Officer & Company Secretary<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial Rounded MT Bold",sans-serif;color:#1F497D;mso-fareast-language:EN-AU'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial Rounded MT Bold",sans-serif;color:#1F497D;mso-fareast-language:EN-AU'>Riding for the Disabled Association (NSW)<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>Quad 1, Level 2, 8 Parkview Drive, Sydney Olympic Park, NSW<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>(PO Box 710 Sydney Markets NSW 2129)<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='color:#1F497D;mso-fareast-language:EN-AU'>Ph</span></b><span style='color:#1F497D;mso-fareast-language:EN-AU'>: (02) 8736 1256 <b>Mob:</b> 0407 004 019<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>Email: </span><span style='mso-fareast-language:EN-AU'><a href="mailto:stateoffice@rdansw.org.au"><span style='color:#1F497D'>joseph.orland@rdansw.org.au</span></a></span><u><span style='color:#1F497D;mso-fareast-language:EN-AU'><o:p></o:p></span></u></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'>Web: </span><span style='mso-fareast-language:EN-AU'><a href="http://www.rdansw.org.au/"><span style='color:#1F497D'>www.rdansw.org.au</span></a></span><span style='color:#1F497D;mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:9.0pt;font-family:"Arial",sans-serif;color:#1F497D;mso-fareast-language:EN-AU'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-family:"Arial Rounded MT Bold",sans-serif;color:#1F497D;mso-fareast-language:EN-AU'>"Riding Develops Abilities"<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D;mso-fareast-language:EN-AU'> <img border=0 width=79 height=57 style='width:.825in;height:.5916in' id="_x0000_i1030" src="cid:image002.png@01D6558F.E4797E20" alt="cid:image001.png@01CBDCAA.ABB8D800"> </span><span style='mso-fareast-language:EN-AU'><img border=0 width=61 height=61 style='width:.6333in;height:.6333in' id="Picture_x0020_5" src="cid:image003.png@01D6558F.E4797E20" alt="cid:image009.png@01D56F0C.90FD55B0"><span style='color:#1F497D'><o:p></o:p></span></span></p><p class=MsoNormal><i><span style='font-size:10.0pt;color:red;mso-fareast-language:EN-AU'>Donations of $2.00 or more are tax deductible<o:p></o:p></span></i></p><p class=MsoNormal><span style='mso-fareast-language:EN-AU'> <img border=0 width=203 height=39 style='width:2.1166in;height:.4083in' id="Picture_x0020_3" src="cid:image004.png@01D6558F.E4797E20" alt="cid:image005.png@01D56F0D.32653850"></span><i><span style='font-size:10.0pt;color:red;mso-fareast-language:EN-AU'><o:p></o:p></span></i></p><p class=MsoNormal><span style='mso-fareast-language:EN-AU'> <img border=0 width=56 height=56 style='width:.5833in;height:.5833in' id="_x0000_i1027" src="cid:image005.png@01D6558F.E4797E20" alt="cid:image006.png@01D56F0C.90FD55B0"> <img border=0 width=72 height=80 style='width:.75in;height:.8333in' id="Picture_x0020_4" src="cid:image006.png@01D6558F.E4797E20" alt="cid:image008.png@01D56F0D.32653850"><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='mso-fareast-language:EN-AU'>From:</span></b><span lang=EN-US style='mso-fareast-language:EN-AU'> RDA NSW Tall Timbers Centre <talltimbers@rdansw.org.au> <br><b>Sent:</b> Monday, 6 July 2020 10:19 AM<br><b>To:</b> 'Joseph Orland' <joseph.orland@telstra.com>; board@rdansw.org.au; stateoffice@rdansw.org.au<br><b>Cc:</b> Nepean RDA <nepean@rdansw.org.au>; RDA Blue Mountains <bluemountains@rdansw.org.au>; RDA Central Coast <centralcoast@rdansw.org.au>; RDA Illawarra Centre <illawarra@rdansw.org.au>; RDA Ryde <ryde@rdansw.org.au>; RDANSW Albury Wodonga <alburywodonga@rdansw.org.au>; RDANSW Armidale and NE <armidaleandnewengland@rdansw.org.au>; RDANSW Ballina and District <ballinaanddistrict@rdansw.org.au>; RDANSW Bathurst and District <bathurst@rdansw.org.au>; RDANSW Coffs Harbour and District <coffsharbour@rdansw.org.au>; RDANSW Coonabarabran <coonabarabran@rdansw.org.au>; RDANSW Cootamundra <cootamundra@rdansw.org.au>; RDANSW Cowra <cowra@rdansw.org.au>; RDANSW Dubbo <dubbo@rdansw.org.au>; RDANSW Eurobodalla <Eurobodalla@rdansw.org.au>; RDANSW Forbes <forbes@rdansw.org.au>; RDANSW Goulburn <goulburn@rdansw.org.au>; RDANSW Griffith <griffith@rdansw.org.au>; RDANSW Gunnedah <gunnedah@rdansw.org.au>; RDANSW Kempsey Macleay <kempsey@rdansw.org.au>; RDANSW Kendall <kendall@rdansw.org.au>; RDANSW Manning Great Lakes <manning@rdansw.org.au>; RDANSW Moss Vale <mossvale@rdansw.org.au>; RDANSW Mudgee <mudgee@rdansw.org.au>; RDANSW Narrabri <narrabri@rdansw.org.au>; RDANSW Orange <orange@rdansw.org.au>; RDANSW Tamworth and district <tamworth@rdansw.org.au>; RDANSW Tumut <tumut@rdansw.org.au>; RDANSW Tweed Valley <tweedvalley@rdansw.org.au>; RDANSW Upper Hunter <upperhunter@rdansw.org.au>; RDANSW Wauchope Port Macquarie <wauchopeportmacquarie@rdansw.org.au>; RDANSW West Wyalong <westwyalong@rdansw.org.au>; RDANSW Young <young@rdansw.org.au>; talltimbers@rdansw.org.au; metropolitan@rdansw.org.au; hunter@rdansw.org.au; northwest@rdansw.org.au; midnorthcoast@rdansw.org.au; northcoast@rdansw.org.au; southernhighlands@rdansw.org.au; riverina@rdansw.org.au; centralwest@rdansw.org.au<br><b>Subject:</b> 2020 AGM Zoom Meeting and Notices of Motion<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Dear Chairperson,</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>RDA NSW Tall Timbers writes you as the Chairperson of the Company in response to the Memorandum from RDA (NSW) with subject heading “2020 AGM - Zoom Meeting and Notices of Motion” dated 19 June 2020.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>To ensure full transparency with regard to this important matter, we are including all Member Centres in our response.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Firstly, we write to remind the Board of their obligation to ensure the AGM is facilitated and conducted in strict accordance with the Corporations Act, ASIC guidelines and ACNC Corporate Governance Standards.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='color:#1F497D;background:aqua;mso-fareast-language:EN-AU'>1.Scrutineers</span></u></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>a.</span><span style='font-size:7.0pt;font-family:"Times New Roman",serif;color:#1F497D;mso-fareast-language:EN-AU'> </span><span style='color:#1F497D;mso-fareast-language:EN-AU'>Who are the scrutineers referenced in section A 1) of your memorandum?</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>b.</span><span style='font-size:7.0pt;font-family:"Times New Roman",serif;color:#1F497D;mso-fareast-language:EN-AU'> </span><span style='color:#1F497D;mso-fareast-language:EN-AU'>How were they selected?</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='color:#1F497D;background:aqua;mso-fareast-language:EN-AU'>2.Attendance of Auditor at the AGM</span></u></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-autospace:none'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Please confirm that the auditor has been provided notice of the meeting and will be attendance.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>The auditor of the company is required to attend the AGM. We draw your attention to the Corporations Act 2001 – Sect 249V and Section 250T.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:#1F497D;background:yellow;mso-fareast-language:EN-AU'>CORPORATIONS ACT 2001 - SECT 249V - Auditor's right to be heard at general meetings</span></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Auditor's right to be heard at general meetings</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (1) A company's auditor is entitled to attend any general meeting of the company.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (2) The auditor is entitled to be heard at the meeting on any part of the business of the meeting that concerns the auditor in their capacity as auditor.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (3) The auditor is entitled to be heard even if:</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (a) the auditor retires at the meeting; or</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (b) the meeting passes a resolution to remove the auditor from office.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Note 1: At an AGM, members may ask the auditor questions (see section 250T).</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='color:#1F497D;background:yellow;mso-fareast-language:EN-AU'>CORPORATIONS ACT 2001 - SECT 250T - Questions by members of auditors at AGM</span></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (1) If the company's auditor or their representative is at the meeting, the chair of an AGM must:</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (a) allow a reasonable opportunity for the members as a whole at the meeting to ask the auditor or the auditor's representative questions relevant to:</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (i) the conduct of the audit; and</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (ii) the preparation and content of the auditor's report; and</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (iii) the accounting policies adopted by the company in relation to the preparation of the financial statements; and</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> (iv) the independence of the auditor in relation to the conduct of the audit; and</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> <b><u><span style='background:aqua'>3.Voting Procedures</span></u></b></span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>We remind the Board of their obligations as Directors of a Company to ensure the AGM is conducted in full compliance with the requirements of the Corporations Act, and ASIC guidelines </span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>We note that in section B 1) and B 2) of your Memorandum, the Board has indicated that discussion and voting of Motions raised by Members will be contingent on legal advice being received in time to table at the AGM. This is a breach of the Corporations Act. The Motions by Members were raised in accordance with the Corporations Act and the RDA NSW Constitution.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Failure to comply with these regulations will result in complaints being raised with ASIC and ACNC (Australian Charities and Not for Profits Commission).</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'> Voting procedures during the AGM must be via Poll and not by show of hands in accordance with the Corporations Act.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-autospace:none'><b><span style='mso-fareast-language:EN-AU'>Corporations (Coronavirus Economic Response) Determination (No. 1) 2020</span></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-autospace:none'><b><span style='mso-fareast-language:EN-AU'>Part 2—Meetings. Section 5 - Provisions about meetings</span></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='mso-fareast-language:EN-AU'><a href="https://www.legislation.gov.au/Details/F2020L00553" target="_blank"><span style='color:blue'>https://www.legislation.gov.au/Details/F2020L00553</span></a></span></b><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;text-autospace:none'><span style='mso-fareast-language:EN-AU'> (c) <span style='background:yellow'>a vote taken at the meeting must be taken on a poll, and not on a show of hands</span>, by using one or more technologies to give each person entitled to vote the opportunity to participate in the vote in real time and, where practicable, by recording their vote in advance of the meeting; <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='mso-fareast-language:EN-AU'>(d) a requirement to allow an opportunity for persons attending the meeting to speak (for example, by asking questions) may be complied with by using one or more technologies that allow that opportunity;<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>We look forward to the Board’s response within 7 days.</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>Kind Regards, </span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='color:#1F497D;mso-fareast-language:EN-AU'>RDA Tall Timbers Centre Committee</span><span style='mso-fareast-language:EN-AU'><o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-language:EN-AU'><img border=0 width=93 height=71 style='width:.9666in;height:.7416in' id="Picture_x0020_1" src="cid:image001.jpg@01D65588.3AA2A860" alt="cid:image002.jpg@01D5FD32.6D79F940"></span><b><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'><o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'>Riding for the Disabled Assoc NSW Tall Timbers Centre<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'>125 Old Pitt Town Road Box Hill NSW 2765<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'>Phone: 9679 1246 Fax: 9679 0638<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'>ABN 22 977 966 930<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'><a href="mailto:talltimbers@rdansw.org.au"><span style='color:blue'>talltimbers@rdansw.org.au</span></a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'><a href="http://www.talltimbers.rdansw.org.au/"><span style='color:blue'>www.talltimbers.rdansw.org.au</span></a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;font-family:"Arial",sans-serif;color:navy;mso-fareast-language:EN-AU'><a href="http://www.facebook.com/RDATallTimbers"><span style='color:blue'>www.facebook.com/RDATallTimbers</span></a><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>