[Centres] Completing grant applications by RDA (NSW) Centres

[Joseph Orland]

Centre Secretaries and Treasurers,

 

Many Centres would be aware that there has, in the past, been information
circulated by one or more Centres that, because RDA (NSW) Centres are not
incorporated, they are unable to apply for certain grants which are open
only to "incorporated entities".

 

In all but an extremely limited number of instances this is not correct.  If
in any doubt about a particular grant, please contact State Office.  

 

RDA (NSW) Centres, although not incorporated, have been successfully
applying for grants that are open only to incorporated entities.  The
important thing to note is that RDA (NSW) Centres, as branches of RDA (NSW),
can usually apply for such grants provided that certain procedures are
followed.

 

Generally, all that is required is that certain information, such as the
name and ABN of the applicant are to be those of RDA (NSW), and that the
application be approved by one or two directors of RDA (NSW) as may be
required under the particular grant conditions.  Sometimes, a note of
support or a signature from the Board is required.  The Board has
successfully assisted many Centre grant applications using this process.

 

Where the terms of a grant are that the grant is open only to incorporated
entities, look further into the terms as that does not automatically mean
that RDA (NSW) Centres cannot apply for grants.

 

In most instances there will be a provision which allows a "head company",
"head entity", "incorporated entity" or "auspicing entity" (a term that has
come to be used regularly in recent times, meaning, in this context,
something along the lines of "a company which is able to vouch for, or
support, the application") to support the claim.  This would cover, and
apply to, an organisation such as ours.  

 

Sometimes this is clearly spelt out, at other times it may be slightly
difficult to ascertain.  If you have any doubts, contact State Office and a
board member will look into it for you.

 

If such a grant becomes available, there is a procedure which needs to be
followed.

 

While the following procedures may appear complicated, as long as they are
followed, you will find that they are reasonably simple.  However, if at any
time you have any question about what is needed, please contact State Office
for assistance.

 

The steps to be followed in these cases generally include a number of the
requirements listed below.  The requirements may vary from grant to grant,
so if there is any doubt, please contact State Office.

 

1.	The grant application must be in the name of "Riding for the
Disabled Association (NSW)";
2.	The ABN of RDA (NSW) must be used (50 001 823 267);
3.	If the ACN (Australian Company Number) is requested, use that of RDA
(NSW): 001 823 267;
4.	If the application asks for the type of entity (or similar wording),
it is "company limited by guarantee";
5.	If the form asks for "Branch Number", leave this blank as we don't
use this system at this stage;
6.	If the form asks for the branch name (or something similar), use the
full name of your Centre, as in "Riding for the Disabled Association (NSW) X
Centre";
7.	The supporting, or auspicing, entity is "Riding for the Disabled
Association (NSW)";
8.	Unless the application form specifically asks for the following
information as it relates to the company (ie RDA (NSW)), use your Centre's
details for:

a.	Contact person(s);
b.	Address,
c.	Phone number,
d.	Bank account, and
e.	Other contact details

The reason for this is that if there are questions being asked by the grant
authority, it is much better if the Centre answers those questions as the
Centre would know more of the details of the application.  Also, if the
grant is successful, the funds will go straight to your Centre's bank
account.

9.	Do not fill in the details of the directors approving the
application on behalf of the applicant (the director(s) involved will do
that as it depends on who may be available at the time);
10.	During the process, inform the Board about the claim being prepared
so that the directors can be ready to assist as soon as possible, especially
if time is limited;
11.	If a letter of support is needed from the board or RDA (NSW), as
soon as possible after the Centre has formulated the terms of the grant
application, notify State Office and the Board so that the Board can be
prepared to write a letter of support for the grant application;
12.	Once the Centre has completed its part of the grant application,
send a copy of the application (or the login details) to State Office so
that the director(s) can sign off on, and submit, the grant application.

 

There have been a number of grants rejected recently for no other apparent
reason than that steps 1 and 2 were not followed and the description of the
claimant was not as per step 4.

 

Please do not hesitate to contact the Board if you have any questions in
relation to the above.

 

Regards,

RDA (NSW) Board

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